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Archive: May 2008 Minutes

05-29-08  GNBWIB Special Meeting
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Greater New Bedford Workforce Investment Board, Inc.
Special Meeting Minutes
05/29/08
GNB Career Center

Members Present: Charles R. Simpson, Jr., Chair; James Amaral (proxy for Edward Lobo), Lee Blake (proxy for Chancellor MacCormack), Kathy Castro (proxy for Michael E. Longo), Paul Correia, Thomas G. Davis, David DeJesus, Edward J. Dennehy, John Fernandes, David J. Ferreira, Nelson Hockert-Lotz, Helena S. Marques, Roger W. Masson, Richard F. Mello, Bruce Morell, Roy Nascimento, Joan Ann Niles, David A. Pelletier, Susan B. Peterson, Maria O. Pinarreta, Anthony R. Sapienza (sent proxy vote), Dr. John J. Sbrega, Michael R. Shea, Charles N. Sisson, James F. Snow, Caroline St. Don, Jeffrey Travers, Carl Waal, Marilyn Whalley

Members Absent: Lawrence Bennett, James Butler, Michael Carreiro, Christopher C. Cassara, Charles N. Decas, Lynn Donohue, Jenny T. Fialho, Fernando Garcia, Ignacio Grajales, Andrew T. Guilbeault (called), Michelle N. Hantman, Lisa A. Jochim, Walter Jones, Lisa M. Lemieux, David R. Maher, Michael B. Maltais (excused), James C. Nichols, Ronald F. Rheaume (called), Cynthia Rodrigues, Ronald L. Rouillard (called), Charles D. Ryan, Ramona C. Silva, Louis St. John, Dean Robert V. Ward, William M. Whelan, Corinn Williams, Charles E. Winterhalter

WIB Staff Present: Craig Baker, Chief Operating Officer; Len Coriaty, Executive Director/CEO; Jean Fox, Youth Council Director, Steven Grant, Chief Financial Officer; Annie Massicotte, Business Office Manager / Executive Assistant

Workforce System Staff Present: Brenda Francis, GNB CC; Elizete Perry, GNB CC

Guests: Beth Costa, DCS; Don Gillis, MA Workforce Board Association; Representative Robert M. Koczera, Patricia McPartland, AWARD Program; Lisa Marie Mello-Frost, TRA – South Shore; Rosemary Wilde, New Bedford Public Schools

Greeting and Call To Order
Chair Simpson called the meeting to order at 8:00 a.m. He announced four proxies. The Chair for Tony Sapienza; James Amaral for Edward Lobo; Kathy Castro for Superintendent Michael Longo; and Lee Blake for Chancellor Jean MacCormack.

Chair Simpson also announced the following resignations: Debra Briton-Flores of the Massachusetts Rehabilitation Commission; Eddie Johnson, Community-At-Large; and Peter Kavanaugh, Kavanaugh Development Group. Upon a motion made by Ms. Peterson and seconded by Ms. Marques, these resignations were unanimously accepted.

Noting that Carl Waal has been re-assigned as a result of a DCS reorganization, Chair Simpson thanked Mr. Waal for his service and contributions. He also congratulated Craig Baker on his elevation to Director of Operations for the WIB, and he recognized Jean Fox as the incoming Youth Council Director. In addition, he advised the Board that the WIB welcomes Jason Wentworth as the new LiteracyWorks Entrepreneur and Bridget Alexander as the new Director of Development – both to begin work on June 4.

The Chair reminded the Board that the nomination memoranda were circulated and are due back to the WIB by June 4. He also thanked all officers and nominees for their input on the proposed slate.

Chair Simpson then spoke about the Mayor’s Summer Jobs Initiative – “Give it or Get it” – and thanked Mr. Davis for successfully securing 34 youth slots in the Business Park. He reminded the Board that the Annual Meeting is scheduled for June 18 at the Wamsutta Club and that a WIB orientation is slated for June 19.

Consent Agenda
Upon a motion by Mr. Morell and seconded by Ms. Marques, the Minutes of the March 19, 2008 Quarterly Meeting and the Treasurer’s Report through April 30, 2008 were approved.

COMMITTEE REPORTS / Action
Executive Committee:

New Directions Southcoast, Inc. (NDS) Business Plan – Chair Simpson noted that New Directions, the lead contractor, is a separate entity. While it is not within the WIB’s purview to approve the Plan, there is a need to know New Directions’ future plans. The Executive Committee has been working with Mr. Dennehy on the Business Plan and made some suggestions that will go to the New Directions Southcoast Board for review and approval.

Finance and Performance Measurement Committee

Mr. Coriaty reported that the budget presented is unrelated to the NDS budget. The Integrated Budget supports funding for the system, primarily WIA funds. State requirements for the annual plan and the budget are very different. Both the performance goals and the budget are due to the state next week. An increase in WIA funding is noteworthy, but it is offset by other reductions. The budget development working group and staff have prepared a proposed budget that has been reviewed and accepted by the Executive Committee and now requires the approval of the full Board.

Mr. Grant provided detailed highlights of the budget. He noted that the ITA funding is solid. He also discussed the implementation of a service fee for NDS that will be assessed on charged wages. The fee is expected to generate approximately $30K in reserves. Mr. Grant then explained the rationale behind breaking out a fringe rate of 50.2% for NDS and a rate of 41.7% for the WIB, with salary to be expressed in terms of hours worked. He indicated that this formula facilitates more reliable capturing of time worked for grant purposes. Discussion ensued. Several Board members noted that this segregation of salary and fringe is nontraditional. Mr. Grant indicated that fringe is difficult to charge back to grants. Others noted that the fringe rates appear high. Mr. Simpson reminded the Board that both sides of the issue have been discussed. If the Board wishes to revert back to the traditional method, it will require an amendment. Mr. Morell made a motion to amend, as per Mr. Simpson’s statement, and Mr. Sisson seconded the motion. The vote carried --- to 1, with Mr. Snow opposed. Ms. Peterson then made a motion to approve the budget as amended. Mr. Morell seconded, and the budget was unanimously approved.

Mr. Baker then directed the Board’s attention to Chart 4 and presented the Performance Goals. He explained that the state employs the 17 performance measures noted in the Chart. The standard baseline adjustments appear on the reverse side of the Chart. Mr. Baker observed that New Bedford’s FY ’09 goals are adjusted downward.

Upon a motion made by Mr. Shea and seconded by Mr. Ferreira, the FY ’09 WIA Title I Performance Goals for the Greater New Bedford Workforce Investment Board were unanimously approved.

Finance and Performance Measurement Committee (continued)

Mr. Masson informed the Board that the Executive Committee approved the FY ’08 Charter Review Final Report at its previous meeting. Ms. Peterson made a motion to approve the Charter Review final report. Ms. Niles seconded, and the vote carried unanimously.

Mr. Baker then presented an update on the Brownfields/STEM initiative to the Board. Noting the inclusion of a Concept Paper in the meeting packet, he stressed that the strategy going forward will be to build partnerships around an organized approach to obtaining funding and designing programs. He and others working on the initiative have begun examining skills that can be taught to bridge Brownfields with long-term STEM skills, which are highly transferable to laboratories, technology jobs, analytical work, and more. Mr. Baker observed that there is no local environmental science training center in this area, yet there are a number of environmental science training options available. Jobs in the field are in short supply. Should the area need to respond to an immediate need in the environmental science arena, the approach would be reactive and would include obtaining instructors from outside the region. Thus, the focus will be to position training and talent in New Bedford and to work with other WIBs to implement some essential systemic change that will likely translate to big dollars for the region. This will require strong community and business engagement.

Chair Simpson informed the Board that the WIB is in the process of obtaining High Performance Board Certification. The list of criteria for this status includes the preparation and implementation of a comprehensive Strategic Plan that provides concrete steps relative to the WIB’s process for ensuring a skilled workforce. The Brownfields/STEM initiative is part of the local plan. The state is offering a $100K incentive award to WIBs that achieve High Performance Board status. Mr. Simpson also stated that the WIB will be seeking the Mayor’s support of the initiative and asked that Board members provide whatever assistance they can in this matter. He then noted that the most critical aspect of the Concept Paper can be found under “Results” in the handouts, and he asked that the Board pay particular attention to items 1, 4, 6, and 7.

Ms. Whalley and Ms. Peterson noted that the Economic Development Council should be part of the process as well. Mr. Baker agreed, stating that all EDCs are included in the process. Ms. Peterson then requested that the initiative be renamed to STEM/Brownfields, observing that if there had been greater emphasis on STEM in the past, there would likely be a significantly reduced need for Brownfields initiatives today. Mr. Simpson agreed.

Ms. Blake advised the Board that the Regional STEM Network has been convening regularly to devise strategies for creating an educational STEM pipeline for young people and should also be part of the conversation, as should the soon-to-open Ocean Explorium. Mr. Simpson agreed on this point as well and noted that all of this information should be incorporated into the Strategic Plan. Finally, Mr. Amaral indicated that the “Green Economy” should also become a part of the document, and Mr. Simpson concurred.

Upon a motion made by Ms. Peterson and seconded by Ms. Niles, the STEM/Brownfields Initiative was unanimously approved.

Youth Council

FY ’09 Program Funding Recommendations

Youth Council Chair Fernandes noted that the Planning Committee convened and voted on funding recommendations for three in-school programs and three out-of-school programs, for a total recommended commitment of $493,500. Upon a motion by Mr. Fernandes and seconded by Ms. Niles, the recommendations were unanimously approved.

The Chair observed that there are still monies set aside to boost ITAs for youth.

Mr. Fernandes then presented a brief summary of the Youth Council’s previous meeting, during which the topic of a Green Economy as well as the continuing problems of inadequate transportation in the area were discussed in depth. Ms. Whalley suggested that a regional approach to transportation should be considered, citing similar issues in Wareham. Mr. Sisson suggested quantifying the number of jobs left unfilled by youth due to transportation limitations, and he referred to a pilot program in which only one individual opted to use the bus.

Regarding the summer jobs effort, Mr. Fernandes informed the Board that there is currently $92,780 available for stipends. The Mayor’s outreach and the WIB’s telephone solicitation, as well as Mr. Davis’ excellent recruitment efforts in the Business Park, translate to 35 committed placements for youth 16 and older, with potentially more to come. Mr. Davis asked how this year’s placement count compares with last year’s. Mr. Dennehy noted that this year’s approximately 185 jobs is sharply up from last year’s 95. However, the Youth Expo represents 120 jobs that should not be counted until they are actually filled.

Finally, Mr. Fernandes announced the nomination of Jarred Rose to the Governor’s Youth Council.

Special Guest Presentation

Don Gillis, Executive Director, Massachusetts Workforce Board Association
High Performing Board Overview: Requirements and Opportunities


Mr. Gillis thanked the members of the Board for their service. He then briefly described the Association’s composition and discussed the 11th Annual Meeting of the Association, which focused on “Closing the Skills Gap.” He cited some local unemployment data and noted that there should be both state and regional efforts to build bridges for people to secure jobs in high demand and growing fields to fuel economic development.

In a brief discussion on workforce development budget items, Mr. Gillis praised Representative Koczera and Senator Montigny for their continued support. He noted that Connecting Activities has been a major priority and should be in every school. The recent appointment of a new Secretary of Education represents an opportunity to tout the positive outcomes that Connecting Activities’ work-based learning experiences yield and to expand the program. Governor Patrick proposed $9.2 million for summer jobs, significantly more than last year’s $6.7 million. He also noted that the Workforce Competitiveness Trust Fund will be funded at $500 million and was highly congratulatory of its local utilization. Adult Basic Education also received a $1 million boost over last year. In sum, Mr. Gillis concluded that strong, incremental steps have been made in support of workforce development – much more than in other states. He acknowledged, however, that it is “still not enough.”

Mr. Gillis indicated that workforce system reforms are critical to meeting Governor Patrick’s and Sec. Bump’s stated priorities for (1) establishment of a youth pipeline; (2) closing the skills gap; and (3) increasing the capacity of the system.

What should the state do? Mr. Gillis stated that Boards must be permitted to be prime movers in the system. This role is strategic and important to direct resources, and New Bedford has been a leader in this regard.

Regarding High Performance Workforce Boards, Mr. Gillis informed the Board that the goal is to communicate what is being accomplished effectively and articulate ways to enhance performance. The areas to focus on include strategic planning and implementation, discussing key challenges; measuring success using evidence-based criteria, with private sector involvement essential; managing the work of the board/documenting the role of the board; and resource development. He noted that distribution of the $100K in incentive funds is at the Board’s discretion.

Mr. Gillis summarized by stating that workforce development has extensive state government and legislative support. Mr. Simpson thanked Mr. Gillis.

Other Business / Community Input
None

Adjournment
There being no business before the Board, upon a motion made by Dave DeJesus and seconded by John Fernandes, the meeting adjourned at 9:20 a.m.

Respectfully submitted,


Richard Mello
Clerk

05-22-08  Executive Committee Meeting  
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Greater New Bedford Workforce Investment Board, Inc.
Executive Committee Meeting Minutes
05/22/08
WIB Conference Room

Members present: Charles R. Simpson, Jr., Chair; David J. Ferreira (sent proxy vote), John Fernandes, Roger W. Masson, Bruce Morell, Maria O. Pinarreta, Anthony R. Sapienza (sent proxy vote)
Members absent: David DeJesus, Jr. (called), Richard F. Mello (called), Charles E. Winterhalter (called)

New Directions Southcoast, Inc. Staff: Edward J. Dennehy

WIB Staff: Len Coriaty, Executive Director/CEO; Craig Baker, Jean C. Fox, Steven T. Grant, Annie Massicotte

1. Chair's Welcome:

Chair Simpson called the meeting to order, noted that a quorum was present, and recognized proxies for Tony Sapienza and David Ferreira.

2. Consent Agenda:

Upon a motion made by Bruce Morell and seconded by Maria Pinarreta, the WIB Treasurer’s Report through 04/30/08 was unanimously approved.

3. Committee Updates

Executive Committee

The New Directions Southcoast, Inc. Business Plan was submitted for informational purposes. Chair Simpson noted that it is not within the WIB’s purview to approve the Plan of its lead contractor, a separate entity. He indicated that he is largely supportive of the plan, which seeks to elevate New Directions to another level and achieve long-term success. However, he indicated that the Plan contained a couple of areas worthy of discussion, and presented his suggestions.

On page 8 of the draft, the Plan calls for the WIB to designate New Directions as the lead operator. Mr. Simpson noted that there is no need for this designation.

Chair Simpson then observed that Hampden County, with its WIB and two Career Centers, obtains vocational education money through DTA, and he suggested that this WIB pursue a similar funding route.

With FY ‘08 Performance funds at about $189,000, and with the $75,000 Quest Center obligation to contend with for the next three years, Mr. Simpson noted that Steve Grant is using cash flow wisely to avoid tapping into the line of credit. Using the proposed FY 09 Integrated Budget as the baseline, and the available Performance Funds, he proposed about a 50/50 split for the next three years. This would give New Directions approximately $85,000 as an FY 09 budget distribution. WIB requirements include the $75,000 and $20,000. Upon completion of the Quest Center obligation, the distribution formula should be re-examined. Mr. Simpson explained that the fiduciary responsibility for all Performance Funds lies with the WIB.

Mr. Simpson also proposed that the WIB fund the grant writer position presented in the Plan for a period not to exceed 12 months. He stressed that the grant writer must be self-sustaining within that time period. He stated that the estimated cost of filling this position, as noted in the Plan, is $75,000 - $100,000 for either a full-time internal slot or a consultant. Chair Simpson agreed that New Directions must seek other business development opportunities and suggested funding the position out of retained Performance Funds, currently at about $400,000. However, funding the position beyond the 12-month period would negatively impact Performance Funds.

Mr. Dennehy expressed concern with the time limitation, noting that the grant process can be lengthy. They concurred that it will be difficult to make the position self-sufficient in one year. Mr. Simpson stressed the current situation in which cash flow and the line of credit are being utilized to amortize the debt to the city. This could result in a reduction in the retained funds of about 25%. The $400,000 amount is well below the desired $600,000 that should be available. However, Mr. Simpson noted that New Directions should review the situation at the end of the 12-month period to determine what, if any, additional steps should be taken to support the position. Today’s discussion is focused on the direction of the Business Plan only.

Mr. Morell expressed concern about funding the grant writer position. He noted that grant writers do not typically cover their investment within a year. He suggested that the position be built into the budget rather than using performance funds to finance the position. Those funds are not for long-term obligations and should be expended conservatively. He also indicated that it would be more cost-effective to examine internal capacity and build on that rather than add a new position. Mr. Fernandes reminded the meeting that grants issuing from UMASS are not generated in the Grants Office, but rather are produced by individuals well versed in the relevant disciplines.

Mr. Grant asked about the number of grants that should be produced in a year’s time and suggested implementing a bonus option to build incentive for staff.

Mr. Simpson indicated that a course of action might be to seek out a grant writer/investigator whose responsibilities would extend well beyond grants. In addition, a minimal service fee is planned to build a reserve account for NDSI. These two budgetary strategies will contribute to NDSI’s self-sustainability.

Chair Simpson indicated that Section 5 of the plan calls for New Directions internalizing a financial function that currently resides with the WIB, the fiscal agent. He noted that Sue Peterson had weighed in on this issue and determined that such a move would not be appropriate, based on the WIB’s fiduciary role. He concurred. In addition, the outsourcing of financial and payroll services is a common business practice.

Discussion ensued relative to items included in the “C” list of the Business Plan and other details. It was noted that the wording should reflect the agreement of allocations and percentages. Mr. Simpson concluded his discussion on the Business Plan and requested that the Board consider approving the Plan with the changes he suggested. It was agreed that the WIB will vote to support the Plan as edited by Executive Committee at the June Special Meeting.

Bruce Morell made a motion to accept the Integrated Budget marked as Executive Committee 5/22, giving the WIB staff authority to make any line item changes within 10 percent necessitated by the release of new information and to include additional One-Stop funding and expenses, as discussed, pending State authorization of funds. Mr. Fernandes seconded the motion, which carried unanimously.

Brief discussion ensued relative to FY ’09 Performance Goals for the WIB. Upon a motion made by Bruce Morell and seconded by Maria Pinarreta it was unanimously voted to approve the Performance Goals for FY ’09 as presented to the meeting, with the understanding that figures may be adjusted accordingly based on final State allocations.

Business Development

Information was presented about the WIB’s commitment to pursuing a Brownfields/STEM initiative locally that would create career pathways for area residents in response to environmental needs. Proactively addressing the training needs of the unemployed, incumbent, and/or dislocated worker, while demonstrating responsiveness to a known economic/environmental need, will permit incorporating much-needed science, technology, engineering, and math skill sets that offer transferability and flexibility. The city’s Brownfields sites require trained workers for abatement and clean up, and New Bedford’s economic redevelopment is tied to revitalization. Upon a motion by Mr. Fernandes and seconded by Mr. Masson, it was unanimously voted for the Executive Committee to support and recommend to the Board that the Brownfields/STEM concept be viewed as a priority initiative of the WIB and be included in the strategic plan and application for High Performing Board Status.

Mr. Fernandes then provided a brief update on Youth Council activity, including program funding recommendations for In-School and Out-of-School programs. Six proposals were received in response to the RFP; they are all returning programs. Mr. Fernandes shared the funding amounts for the six programs and reiterated his determination to continue encouraging ingenuity and creativity in future programming.

Respectfully submitted,


Jean C. Fox, YC Director
(and)
Annie Massicotte
Executive Assistant / Office Manager

05-20-08  Business Development Committee
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Greater New Bedford Workforce Investment Board, Inc.
Business Development Committee
Meeting Minutes
05/20/08
Greater New Bedford Career Center

Committee members in attendance: Chair, Charlie Winterhalter, Paul Correia, Lisa Lemieux
Committee members absent: Andrew Guilbeault, Charles Ryan, William Whelan, Jr,, Larry Bennett, Robert Ward Jr., Thomas Davis, Eddie Johnson, Marilyn Whalley, Michael Maltais, Debora-Britton Flores, James Butler, Michelle Hantman, Michael Shea, Charles Sisson, Roy Nascimento

Workforce Development System staff attending: Craig Baker

Meeting start: 8:30am

The minutes from the April 29, 2008 meeting were not approved as there was not quorum.

Summer Jobs – WIB Member Involvement Charlie Winterhalter said we are likely to hit our goal with the Give it or Get it campaign and other support coming in from the community. We should still give it due diligence and that we should get through it in a week or two. He said if there was one actionable item for this committee, it would be to support this campaign at this time.

Action Items by team Charlie Winterhalter said we need to follow up with EDC to continue efforts to work together. He also said we should identify the incentive for EDC to work with us, as right now it is not perceived. Lisa Lemieux agreed that there needs to be something they get out of it and that the WIB will need to network more. Winterhalter suggested closer connections with the Chamber as a good starting point. Paul Correia suggested looking at ways to do an event, something like the Business Expo, that would bring EDC and others together. He also suggested we be part of the welcome package that EDC gives to new businesses in the area. Lemieux said that the committee is in a position to keep this as a focus and push the issue with EDC until it we begin making progress.

The group also discussed resource development initiatives that would enhance the WIB’s portfolio. These include, Brownfields, the Regional Innovation Grants(RIG), including the arts/culture into grants, EPA and DOL grants, and a potential ETA demonstration project for dislocated workers.

Discussions for marketing included an idea to have a lunchbox or basket for new companies that includes information about the WIB and EDC along with getting started info for new businesses in the area. A program like this was done in San Diego and should be explored. Winterhalter said he would extend the billboard (in kind) for the WIB/Career Center business services.

Next meeting TBD.

Adjourned – 9:18 am.

Respectfully submitted,


Craig Baker
Chief Operating Office

05-15-08  YC Planning Committee Meeting  
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Greater New Bedford Workforce Investment Board, Inc.
Youth Council Planning Committee Meeting Minutes
05/15/08
WIB – Conference Room 207

Members Present: Carl Alves, Committee Chair; John Fernandes, Dianne Rivet, Cynthia Wallquist
Members Absent: Charles Simpson, Gloria Williams

Workforce Development System Staff Attending: Wendy Andrade, Jean Fox, Brenda Francis

  1. Welcome and Introductions
    With a quorum of the YC Planning Committee present, YC Chair, John Fernandes (in the absence of Committee Chair, Carl Alves) opened the meeting at 10:30am.

  2. Approval of Minutes of the February 11, 2008 Planning Committee Minutes
    Upon a motion made by Ms. Rivet and seconded by Ms. Wallquist, the minutes were unanimously approved.

  3. Discussion relative to IS/OOS proposals
    As Youth Council Chair, Mr. Fernandes is seeking to set some funds aside for a pilot program that is unique. In an effort to accomplish this goal, it may be necessary to reduce some program awards next year. However, recognizing that program costs have risen sharply, each program must be carefully scrutinized to ensure quality of programming and fiscal reasonableness.

    Ms. Francis indicated that many programs would benefit from the inclusion of a clinician. Issues that could be best handled by a professional arise throughout the year, but tend to be more pronounced during the summer. She further indicated that she and Ms. Andrade have mentioned this programmatic element in the past. They are both hopeful that it can be incorporated in the future. Mr. Fernandes agreed that the concept is sound; however, the specifics and logistics of implementation – as a centralized function or integrated into each program. – will require further discussion by the full Youth Council.

    Ms. Wallquist requested a brief performance summary on all the programs. Ms. Andrade and Ms. Francis provided the summaries and expressed overall satisfaction with them all. They noted that there are occasional issues when programs begin, and they cited TRA as an example. This is a highly structured program that had little initial buy-in from youth. Youth self-select their programs, and some were not well prepared for the rigorous nature of the TRA program. Current enrollments meet projections, however.

    Additional discussion ensued as follows:

    In-School

    1. Career Majors Initiative

      Ms. Andrade noted that the requested increase is very insignificant. In fact, she observed that this program has been level funded in recent years, effectively reducing case management and oversight capability. She also stated that the projected enrollment of 70 students is a maximum number to maintain quality programming and adequate management. In addition, the program eliminated the mentor/coach position last year to meet budgetary constraints. She indicated that she intends to implement tighter requirements for program supervision. As a result, the mentor/coach position should be restored. Mr. Fernandes proposed a 10% increase over last year, which should offset the cost of mentor/coach reinstatement. The committee endorsed his recommendation.

      Recommendation: $104,500

    2. Project Keith

      Both Ms. Francis and Ms. Andrade observed that the Keith program has been a resounding success. They agreed that the number of male participants expressing strong satisfaction in the program was noteworthy. Ms. Fox suggested that this program has some latitude for introducing new concepts, and Ms. Rivet agreed. Ms. Francis noted that the program directors routinely modify and update material/curriculum to make it relevant. Funded at $35,000 last year, Mr. Fernandes suggested a 10% increase to $38,500 because of the sharp increase in materials costs associated with the program. The committee concurred.

      Recommendation: $38,500

    3. The Dartmouth Experience

      Ms. Francis noted that the program requested a few dollars less than last year, yet maintained its 26 student enrollment level. Ms. Andrade proposed level funding for FY 09. Ms. Rivet and Mr. Fernandes proposed a minimal increase to ensure program integrity, again in light of generally higher program costs.

      Recommendation: $33,500

    Out-of-School

    1. UMD/Project Camp Success

      Ms. Andrade indicated that the program has a history of success with a unique population, which Ms. Francis affirmed. However, Ms. Andrade considers an enrollment of 20 special needs students – most of who require significant individual attention -- excessive. In addition, it is impossible to project the type and intensity of disability that will be present in a given enrollment period. She noted that a number of calls were fielded last year in connection with this issue. Ms. Andrade suggested that the committee consider reducing the enrollment to 15. Ms. Wallquist and Mr. Fernandes indicated that they would recommend level funding the budget at $29,000, thus mitigating the program-wide cost increases that were based on 20 students. Ms. Rivet agreed.

      Recommendation: $29,000 and 15 students (down from 20)

    2. MY TURN, Inc.

      Mr. Fernandes noted that this program was funded at $182,000 for FY 08. Ms. Andrade stated that MY TURN is “very much a WIA-based program.” She added that the program has been successful and continues to maintain good relationships with New Directions and with youth. Mr. Fernandes suggested increasing their funding by 10% to mitigate the impact of increased program costs. Ms. Wallquist and Ms. Rivet agreed.

      Recommendation: $200,000

    3. Training Resources of America, Inc.

      A number of committee members expressed concern about the per pupil cost of TRA programming vis-à-vis other vendors. Mr. Fernandes stated that intends to meet with TRA administration to discuss this issue. Ms. Rivet noticed that TRA did not increase their request over last year’s amount. She suggested level funding. The committee concurred.

      Recommendation: $88,000

    PROGRAM RECOMMENDATION SUMMARY

    In-School (IS)
    Program FY '08 Amount FY '09 Request FY '09 Recomendation
    1) Career majors NBPS
    2) Project Keith
    3) Dartmouth Experience
    $95,000 $127,193 $104,500
    $35,000 $ 44,193 $ 38,500
    $33,000 $ 33,128 $ 33,500


    Out-of-School (OOS)
    Program FY '08 Amount FY '09 Request FY '09 Recomendation
    4) MY TURN, Inc.
    5) *UMD/Project Success
    6) TRA
    $182,000 $202,765.17 $200,000
    $ 29,000 $ 35,445.36 $ 29,000
    $ 88,000 $ 88,000.00 $ 88,000
    *(FY '09 - reduce students from 20 to 15)

    John Fernandes made a motion for acceptance, which was seconded by Cynthia Wallquist and carried unanimously.

  4. Old Business

    Governor's Youth Council

    Ms. Fox asked if anyone had submitted nominations for youth to sit on this body, which asks for a commitment of four meetings annually. Ms. Francis indicated that she had circulated the information. She also noted that the Governor is seeking adults as well. This could be a significant commitment. Ms. Fox informed the committee that she had forwarded the information on to Nancy Feeney and Pam Pollock. A follow-up inquiry will be made.

    Being no further business before the committee, the meeting was adjourned.

    Respectfully submitted,


    Jean C. Fox
    Youth Council Director

    05-08-08  Executive Committee Meeting  
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    Greater New Bedford Workforce Investment Board, Inc.
    Executive Committee Meeting Minutes
    05/08/08
    First Citizens’ Federal Credit Union – Fairhaven

    Members present: Charles R. Simpson, Jr., Chair; David DeJesus, Jr., Vice Chair; John Fernandes, David J. Ferreira, Roger Masson, Richard F. Mello, Bruce Morell, Maria O. Pinarreta, Charles E. Winterhalter
    Members absent: Anthony R. Sapienza

    Workforce Development System staff in attendance: Len Coriaty, Executive Director/CEO, Edward J. Dennehy, Steven T. Grant, Jean C. Fox

    1. Chair's Welcome:

    Chair Simpson called the meeting to order. Mr. Coriaty had additional meeting materials available for members’ use. Mr. Masson requested that future meeting materials be consolidated into a PDF document, noting that the numerous attachments can be cumbersome. Future meeting material dissemination will be examined.

    2. Consent Agenda:

    1. Minutes of 3/06/08 Executive Committee Meeting – Unanimously voted on a motion made by Mr. Morell and seconded by Mr. Masson.
    2. WIB Treasurer’s Report – Mr. Morell noted that the money for the Quest Building has been repaid without accessing the line of credit and moved to approve the Report. Mr. Fernandes seconded, and the vote carried unanimously.

    3. Committee Updates

    Executive Committee

    > High Performance Board Certification.

    Mr. Coriaty discussed the high performing board initiative. Specifically, he reviewed a brief Power Point presentation, which was distributed to Board Members. The HPWB effort is consistent with the Governor’s three stated workforce priorities: (1) Raising the capacity of the workforce system to respond to labor market needs; (2) Closing the skills gap; and (3) Enhancing the pipeline for youth. Mr. Coriaty noted that the GNBWIB complies with all preconditions, and he discussed the submission requirements. The four key areas involved in achieving high performance board status center on strategic planning, performance measurement success, board management, and fiscal oversight/resource development. The passing grade for each category is an 80 or a B.

    A Letter of Intent must be submitted to the Secretary by May 23. He informed the board that there are three submission dates, and that the GNBWIB is targeting the September 10 deadline, rather than the winter (Dec. or Jan.) or spring dates. The period of review is anticipated to be October or early November. All boards must be high performing by July 2009.

    The rewards of high performance status include the $100,000 incentive and better, more efficient systems.

    Mr. Mello noted that it is sometimes beneficial to “learn from the mistakes of others,” and that perhaps it would be wise to submit at a later date and see how other WIBs fare in this process. Mr. Simpson advised the Board that he has attended a couple of meetings with Mr. Mackley and Mr. Manning. The issue of interpretation and definition becomes a grey area. If the GNBWIB is one of the first, the organization then has the ability to design what the interpretation will be. He advised taking a proactive stance, rather than having to operate within the confines of a set of rules/definitions set by other WIBs.

    Mr. DeJesus moved to approve Mr. Coriaty’s request that the Letter of Intent be signed by both the Chair and the Vice Chair. The motion was seconded by Roger Masson, and the vote carried unanimously.

    > Nomination of FY 2009 Officers

    Noting that the Executive Committee functions as the Nominating Committee, Chair Simpson revealed the slate for 2009: David DeJesus – Chair; Maria Pinarreta – Vice Chairman; Bruce Morell – Treasurer; David Pelletier – Assistant Treasurer; and Richard Mello – Clerk.

    Mr. Fernandes made a motion to accept the slate as presented, which was seconded by Mr. Winterhalter and unanimously voted.

    > Executive Director Performance Review

    Issues of personnel are executive session topics and are not covered in open session.
    Finance and Performance Measurement Committee

    > Charter Review Report

    On a motion made by Mr. Masson and seconded by Mr. Morell, the Charter Review Report was unanimously approved.

    > Annual Business Plan and Budget Update

    Mr. Simpson informed the meeting that Mr. Grant had presented budget anticipations for next year at the Finance and Performance Measurement Committee meeting earlier in the afternoon. A meeting will be called for May 19 to develop formal budget recommendations to submit to the Board and the Mayor prior to the Special WIB meeting on May 29 to allow for a vote at that time. Mr. Morell further informed the meeting that Mr. Grant identified $55,000 in 2007 and 2008 rescissions, which can be fully covered by “lag money” developed throughout the year. In fact, there will likely be some carryover into 2009, and there is about $30,000 in ITA funds.

    Business Development

    Mr. Winterhalter advised the Committee that there have been regular meetings, and that the meetings have been well attended. Three topics were raised at the last meeting: Summer Jobs, Brownfields, and the Economic Development Council.

    > Summer Jobs

    Mr. Winterhalter presented the latest numbers for summer jobs and pledges. There were 120 jobs made available through the Youth Expo. There were 35 pledges made to the Career Center. The Community Foundation is pledging a total of 30 youth positions. Thus far, $42,000 has been raised, with an additional $1,000 not yet recorded. Adding that to the $40,000 remaining from last year, there is still another $17,000 that must be raised to make the $100,000 stated goal. All funding is targeted to the subsidy program. The effort remains somewhat short of the goals. Mr. Winterhalter suggested launching a follow-up telephone outreach effort, and Mr. Coriaty indicated that he could provide the list of businesses. Members of the Executive Committee agreed to divide the list up and assist with the calling. Mr. Fernandes added that some businesses have committed jobs through labor organizations. Those numbers are not yet firm. He further noted this is the first time there has been private sector support of the initiative, largely due to the concerted efforts of WIB members working with the Mayor. Attorney General Coakley and Secretary Bump have been fully engaged in the process, which is also a “first.”

    >Brownfields

    Mr. Coriaty noted that the GNBWIB should be taking a lead role in driving training and employment that is based on a community need and ties into state and federal funding opportunities. There are 30 Brownfield sites in New Bedford alone. STEM funding should also be explored, and there should be consideration of combining STEM and Brownfields efforts as funding opportunities are sought and pursued. At this time, New Bedford High School, higher education, Economic Development, and surrounding communities should be brought into the conversation as well. Craig Baker will be developing a concept paper that describes how the opportunities may be blended. Additionally, Mr. Coriaty emphasized that the city’s buy-in is critically important.

    Mr. Coriaty went on to request that the Executive Committee take a lead role in engaging Economic Development and the City of New Bedford to move these initiatives forward.

    Discussion ensued relative to last year’s Brownfields proposal effort and the recent criticism appearing in the media regarding the WIB’s performance as it relates to specially trained workers. The negative reporting negatively impacts WIB member recruitment and service efforts, according to Mr. Simpson. He further advised that last year’s Brownfield’s proposal effort was picked up by the WIB shortly before the due date. Another grant opportunity was recently declined by the city because this grant has not been awarded here historically. Mr. Fernandes noted that it often takes repeated attempts to receive grant awards, and changes in the procurement requirements occur periodically due to the input of award non-recipients. Mr. Mello noted that in the past, the Board has requested that the WIB serve as a clearinghouse for all training opportunities; however, Mr. Simpson emphasized the WIB’s resource constraints as precluding a “clearinghouse” function at this time. The City is well staffed.

    > Economic Development

    Chair Simpson noted that the economic development plan is very comprehensive and positive, and that further discussion with NBEDC should proceed.

    Youth Council

    Youth Council Chair Fernandes reported that there were three In-School and three Out-of-School proposal submissions for FY 09. Despite modifications to the RFP, he expressed some disappointment that there are no new vendors competing for the funds. He would have preferred to see some innovative offerings this year. However, the RFP modifications free up some surplus funds that will be targeted to entrepreneurial approaches in the future. The Planning Committee is expected to meet next week to make recommendations on the proposal submissions.

    Mr. Fernandes then advised the meeting that he and the YC Director expect to meet with Commonwealth Corporation to seek clarification on the allocation of youth funds. Apparently, there are organizations that lack all 10 “required” elements, yet receive funding. If that is the case, there are likely other local organizations that would submit proposals.

    Jean Fox was introduced as the new YC Director.

    Mr. Coriaty then thanked Mr. Fernandes for agreeing to serve another year as Chair of the Youth Council. He further noted that John and Adam Chapdelaine’s March meeting with Tom Davis of the Business Park resulted in over 30 job pledges.

    Other Business

    > New Directions Southcoast, Inc. Business Plan

    A meeting will be held next week during which some unresolved issues will be addressed, according to Chair Simpson. Specifically, there are questions regarding the performance funds as well as whether or not to continue outsourcing fiscal resources. Further discussion on the need for a grant writer is also expected to occur. Mr. Simpson emphasized his commitment to resolving all outstanding issues in very short order.

    Executive Director Update

    Mr. Coriaty reported that there are three candidates for the Director of Development position. Second interviews will begin next week. Two finalists were interviewed for LiteracyWorks, with one ranking high in the evaluation. Craig will follow up with a possible offer.

    Mr. Coriaty then advised the Committee that a review of existing memberships is underway. A list of names for reappointment is currently being compiled for the Mayor. The present membership total stands at 60; this year, the intention is to reduce that total to 53, with the goal of 45 by July 1, 2009. The private sector proportion of the membership is a little short at the present time.

    Regarding recent legislative activity, Mr. Coriaty informed the members that $100,000 to continue and expand Work Cert was approved by the House. It still requires Senate approval. The fishermen’s safety training program received $47,000 in new funding, and there was a $1 million increase in ABE allocations, to $31 million.

    Mr. Morell made a motion to approve Mr. Coriaty’s report. Mr. DeJesus seconded the motion, and the vote carried unanimously.

    This portion of the meeting ended at 5:37 PM.

    Respectfully submitted,


    Jean Fox
    Youth Council Director


    BRIEF RECESS

    Chair Simpson resumed the meeting at 5:40 PM.

    The Chair initiated a discussion regarding the Executive Director’s performance and salary review. The discussion included, but was not limited to, the current salary, funds available for consideration of any increase in that salary, the performance review period, and the goals and objectives as they had been articulated to the Executive Director, coupled with accomplishments associated with same. It was noted that the review period was from January 1, 2007 and ending June 30, 2008.

    To facilitate the review, WIB goals presented to the Executive Director and previously sent to the Executive Committee were discussed and evaluated. The Chair reminded Committee members that effective July 1, 2007, Coriaty assumed full responsibility for the WIB’s new designation by the Mayor of Fiscal Agent for all regional workforce development funds (formerly DWDA), and included with Fiscal Agency responsibilities, Coriaty assumed responsibility for four additional staff including one direct report to the Executive Director.

    The Chair informed Committee members about a survey completed in the fall of 2007 by the MA Workforce Board Association. The Executive Director salary range in MA is $80k-120k annually. In comparing Fall River, Brockton, Lawrence, Springfield and New Bedford, the mean salary is $91,000. Other than Springfield, only New Bedford has fiscal agency responsibility and fiscal staff.

    Based on all of the above, and the limitations on WIB resources to achieve the WIB mission, the Chair proposed a 9.6% effective July 1, 2007 which includes the annual review and cost of living adjustments for the second half of FY ’07, all of FY ’08, and an adjustment for added responsibilities assumed when the WIB was designated fiscal agent by Mayor Lang, effective July 1, 2007.

    After lengthy discussion and review, upon motion duly made and seconded, authorization was voted with unanimous support by the Executive Committee.

    There being no further business before the Committee, the meeting was adjourned at 5:57 PM.

    Respectfully submitted,


    Charles R. Simpson, Jr.
    WIB Chair

    05-08-08  Finance and Performance Measurement Committee Meeting  
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    Greater New Bedford Workforce Investment Board, Inc.
    Finance and Performance Measurement Committee
    05/08/08
    Southcoast Hospitals Group – Fairhaven

    Finance and Performance Measurement Committee members present: Bruce Morell, Chair; Roger W. Masson, Vice Chair; David DeJesus, Jr., Edward J. Dennehy, John Fernandes, David A. Pelletier, Susan B. Peterson, Maria O. Pinarreta, Charles R. Simpson, Jr., Carl Waal
    Finance and Performance Measurement Committee members absent: Michael Kramer, James C. Nichols, James F. Snow

    Workforce Development System staff in attendance: Len Coriaty, Steven T. Grant
    WIB Members in attendance: Richard Mello, Paul Correia, Caroline St. Don

    Chair Bruce Morell called the meeting to order at 3:10pm.

    1. Chair's Welcome: Chair Bruce Morell welcomed all to the meeting.

    2. Consent Agenda:
      Minutes of the 3/06/08 Finance and Performance Measurement Committee meeting, and the WIB Treasurer’s report through March 31, 2008, were approved unanimously on a motion by Sue Peterson, seconded by Dave Pelletier.

    3. Fiscal Reports
      1. WIB - Steve Grant presented the fiscal report summary, noting the main variances to budget. The lag for salaries is currently $7,663 and could end up at around $15 to $20K depending on the timing of filling two positions. Fringe is favorable by $18K but that could decline slightly by year-end. Although spending for consultants and other fees is currently favorable we still have to accrue audit fees for ’08 and procure for CQI training from State One Stop funds so we should end up unfavorable by year-end. This is explained by higher than planned use of consultant to cover staff vacancies. We are also showing lag of $6K for advertising/marketing and $6K for staff.

        Lead Operator expenses have also been favorable in anticipation of a larger rescission number. Based on the final rescission numbers for our area we should be in good shape to actually carry out WIA funds to F/Y’09.

        The lag in spending of the WCTF training funds was brought up. Ed Dennehy explained that the training has been pushed back a little by the companies involved but will pick up in the summer and fall. Len asked if training fund would still be fully spent and Ed said yes, they should be. Sue Peterson asked about continued Literacy Works funding. Len said we continue to look to CommCorp for continued funding as well as other potential sources and should be filling the Literacy Entrepreneur position soon.

        Sue Peterson moved to approve the financial report. Dave DeJesus seconded and it was approved unanimously.



      2. DCS - Carl Waal touched on some of the issues related to DCS staffing and future budget considerations. He said about 30 have been cut to date but he expects another round of cuts to take place. Sue asked if the Career Center staff would be affected. Carl said it would not be affected by the layoffs but the staffing would have to be determined locally in the budget process. Wagner Peyser is level funded but with much higher fringe costs we could no longer expect a 50/50 split on Career Center Operating costs. He said that as a separate issue, DCS is looking at U.I. Walk In staffing statewide. Len Coriaty asked Carl if he knew what would become of the money to cover the Field Manager position since it was paid from the local allocation but retained by Boston. Carl did not know so the question should be asked further up the line. Steve Grant asked if Carl knew who would be representing DCS in local negotiations regarding the budget. Carl hoped he would be able to work on the budget but was not sure if he would be able to.

      3. Operations Report - Ed Dennehy presented the Operations Report. He reported that the Youth Expo went well. More than 200 youths 16 and older showed up and 120 jobs were offered up by employers. Ed noted that we were approved for an additional $120,000 in training money and $25,000 for staff to provide services to Multi-Layer employees in our Rapid Response grant. He reported there is a waiting list of 94 customers seeking training and asked for another $30,000 to be made available for ITA’s in light of the final rescission total being less than expected. Chuck Simpson motioned to approve the request, Sue Peterson seconded and it passed unanimously. Ed reported customer activity level at the CC is still high, with the daily total exceeding 250, due to high unemployment and the scarcity of jobs.

        Customer Surveys are being fine-tuned and the CC is now using Survey Monkey. He hopes to provide quarterly reports on surveys in the future. To date the response to surveys has been low. Ed passed out the WIA performance numbers through March and noted that we are on target to meet all WIA numbers for F/Y ’08.

        Ed reported that New Directions was approved for a $49K Workforce Training Fund grant to train all staff in Lean Continuous Improvement processes. The Greater Boston Manufacturing Partnership will begin training in the next few months.

        He reported that the Division of Apprenticeship Training has filled its Field Rep position and is now occupying space at the CC at least one day each week.

        Ed noted the loss of 2 DCS Job Specialists at the DTA office. One resigned to take a position with DTA and another took the voluntary layoff offer from DCS.

        After being advised by the Town of Wareham that the CC would have to relocate as of July 1st we found two commercial sites offer some promise but would require extensive improvements and layout changes. The owners have offered to make the changes but they would not be ready until late summer or early fall. New Directions is now talking to the Town Administrator about staying at the present site. An answer is expected soon on the request to stay and in any event the Administrator will not just throw us out as of June 30th.

        Ed reported that DTA announced funding cuts for ’09. Performance money will remain at $189K but Post Employment Services was cut more than 50% to $21K and the Literacy Improvement Program was cut 40% to $93K. He said we will continue to run the UMass and NBPS classes for 6 months and try for additional funding. Steve Grant mentioned he has been in contact with Lisa Jochim and Rosemary Wilde to look at budgets of $40K each instead of the $70K provided in the last two years.

        Sue Peterson moved to accept the Performance Report, John Fernandes seconded and it passed unanimously.

      4. Charter Review Report - Roger Masson said the report had been updated from its draft form as approved at the last meeting. Chuck Simpson moved to accept the report, Sue Peterson seconded and all approved.

    4. Updates
      Steve Grant reported that full payment has been made to the City for the Quest Center obligation. Chuck asked if we had to tap the line of credit and Steve replied that we have not. He felt there might not be any pressure to use the line of credit until August depending on availability of ’09 WIA funding.

      Steve reported that the final rescission figures were favorable compared to earlier expectations. Only $53K of WIA money was taken back so we are in pretty good shape to do a little more training as discussed earlier, and still carry out some money to ’09.

      Steve passed out a spreadsheet showing projected ’08 spending and a draft view of 2009 budget possibility based on latest information. He noted that this would lead into the next item on the agenda, the working group implementation. Len and Steve gave a quick overview of the working group concept for the working group members in attendance. Steve noted that the spreadsheet could serve as a stating point for a working group meeting and that the budget would be discussed in greater detail at the first group meeting. He would set a meeting date and inform the members

      Len noted that 3 members assigned to the WG would probably not participate. Bruce noted that member participation is still a problem and has been frustrating. Discussion continued on future board membership total. Len mentioned that it would probably be pared to 53 soon and the goal is to cap the membership at 45 through attrition. Chuck Simpson volunteered to participate in the WG.

    5. New Directions Business Plan - Ed Dennehy just mentioned that he passed out the plan at a previous meeting and sought feedback. He got some feedback from Sue Peterson. Chuck Simpson said he would set up a meeting with Ed to go over the plan in detail.

    6. Adjourn:
      John Fernandes moved to adjourn at 4:30pm. Chuck Simpson seconded and meeting was adjourned.

    Next meeting: To be determined

    Respectfully submitted,


    Steve Grant
    Director of Finance

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